06 — FREE TOOLS · NO ACCOUNT
Three things you can use this afternoon, whether or not you ever sign up.
Built on the same rules the product is built on. If one of these is wrong for your county, tell us — we'd rather fix it here than in a filing.
TOOL 01
TX 285 deadline calculator
Enter the last inspection date and the county. Get the next three visit dates and each filing deadline (14 days after the visit, per 30 TAC §285.91).
Assumes the standard 4-month interval and that each visit happens on its due date.
Standard TX aerobic interval: every 4 months, report to the authorized agent within 14 days of the visit (30 TAC §285.91). If your agent sets a tighter local rule, that wins.
DulyTrack · Computed from 30 TAC §285.91 (visit every 4 months, report within 14 days). Your authorized agent's own requirements win. Not legal advice.
TOOL 02
County filing cheat sheet
How each authorized agent wants the report and what to double-check before sending. This is a working draft: verify with your county, and tell us what you find so the next provider gets it right.
Full sheet download — coming with launch
| COUNTY | HOW TO FILE | DOUBLE-CHECK BEFORE SENDING | NOTES |
|---|---|---|---|
| Hays | County portal | Chlorine residual blank; photo of control panel missing | Confirmation number issued on submit — save it |
| Williamson | County OSSF portal | Contract dates not matching permit | Report within 14 days of visit |
| Collin | OSSF Report Portal | Wrong maintenance-provider license # | Enter MP number exactly as on card |
| Fort Bend | MyHD (Fort Bend Health) | PDF over size limit | Compress photos under 2 MB each |
| Comal | Document upload | Unsigned report | Tech signature required on the PDF |
| Travis | Email to OSSF inbox | Sent from a personal address | Keep the sent email as your proof |
TOOL 03
Contract-lapse letter template
Two letters: the homeowner notice that their maintenance contract has ended and what Texas rules require next, and the notification to the county authorized agent. Editable Word and PDF, with the citations filled in. Not legal advice — have your own counsel look it over.
Downloads (.docx, .pdf) — coming with launch
[Company letterhead]
Dear [Owner name],
Our maintenance contract for the aerobic treatment system at [address] ended on [date]. Under 30 TAC §285.91, aerobic systems in [County] County must be inspected every four months and maintained under a contract with a licensed provider — or, after the initial two-year period and where your authorized agent allows it, by an owner who has completed the required training…
[template continues; one page]
[Company letterhead]
Re: Termination of maintenance contract · Permit [number]
This is to notify [County] County that [Company], MP [license #], no longer holds a maintenance contract for the system at [address], effective [date]. The last inspection was performed on [date]…
[template continues; one page]
The product will do all three for every system, every day, without the typing.
Free up to 5 contracts. Founding partners get their whole book imported.